About the role
You will maintain the administrative records that support project managers and client-service colleagues. The role makes meeting actions, missing approvals and required handover documents easy to find and follow up.
What you will do
- Maintain department calendars and meeting arrangements using the dates and priorities confirmed by project owners.
- Prepare meeting notes with decisions, owners and action dates and request clarification when an action is incomplete.
- Track client approval requests and flag overdue or unclear responses to the project owner.
- Keep handover-document lists and client communication records organised by engagement and version.
- Route delivery, scope or schedule questions to the responsible person and follow up on the recorded next action.
What you should bring
- Organised scheduling, document and spreadsheet skills and clear meeting notes.
- Interest in digital project delivery and ability to distinguish a recorded request from an agreed plan change.
- Reliable follow-up and careful handling of client and project information.
Examples of work in this role
- A current calendar and meeting-action register across assigned engagements.
- An approval and handover tracker showing missing documents and decisions.
Working arrangements
- Keep decisions, progress, and blockers visible through agreed communication channels.
- Reporting lines, decision authority, working hours, equipment needs, and location eligibility will be discussed during recruitment.
- Compensation, employment terms, and any benefits will be agreed during recruitment.
What to include in your application
- Include your CV, availability, and a short explanation of why this work interests you.
- Share a sample approval tracker, handover checklist or meeting record. Explain how you would flag a missing decision without changing the project schedule yourself.
- Remove confidential information from samples and share only work you have permission to disclose.